Artwork Record Overview

Limited and Unlimited Editions

How do you enter and create limited and unlimited editions?

When you adding an artwork to ArtCloud, one of the first data fields after adding the Title and Artist is the Edition Type. You can select the artwork to be an Original, a Limited, or an Unlimited edition type.

Screen Shot 2021-03-16 at 12.48.18 PMOnce you've selected either Limited or Unlimited as the Edition Type, you'll see more information appear below.

Limited Editions

When selecting Limited Editions, you'll see fields for both the Edition Number and the Edition Count. You'll also see buttons to Add Edition and See Siblings. When creating Limited Editions, the number you put in the Edition Count box indicates the total number of available editions; this is the number you'll see as the denominator or bottom number in an edition count.

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For example, with an edition count of 50, editions will be titled:

Artwork Title (1/50)
Artwork Title (2/50)
Artwork Title (3/50)

To add an edition, click on the black Add Edition button, and you will be taken to a new edition record. When adding editions, ArtCloud will automatically number them in chronological order and use the same price, but you can change the edition number, price, size, etc. for each edition. 

Keep in mind that you can add an edition from any other edition record, but the information will be kept the same. Learn more about managing editions here.

If you'd like to see all of the editions associated, you can click on the See Siblings buttons. Once you click on this button, a new pop-up window will appear, where you can see all of the editions related to one another. If you have many siblings, this is a great place to edit and search in one place.

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Unlimited Editions

When selecting Unlimited Editions, you'll see a field for the Edition Number only. Just as with Limited Editions, you can add a new edition from any other record associated with this parent-sibling edition set. These are used for pieces that are created or copied regularly. You will not be prompted to enter the total amount, and an individual Edition number will be listed with the artwork record.

PLEASE NOTE: You can name an Unlimited edition with the same Edition number. For example, you can have Artwork Title (Edition 1) and Artwork Title (Edition 1). The system will not gate or stop you from providing the same Edition number within Unlimited.

Screen Shot 2021-03-16 at 1.12.47 PMFor example, editions will be titled as follows:

Artwork Title (Edition 1)
Artwork Title (Edition 2)
Artwork Title (Edition 3)


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Next up: learn how to manage information about individual editions.