Create & edit lists of inventory with Quicklists

Quicklists are one of the most powerful and versatile features of ArtCloud; use them to keep track of client interests, exhibitions and more

When working with your inventory, it can be helpful to subdivide hundreds or thousands of items into lists. In ArtCloud, we call these Quicklists.

Beyond helping you organize your inventory, you can use Quicklists to:

  • Keep track of artwork a client is interested in so you can follow up with them later on
  • Create sales and marketing materials like Tearsheets, Pricelists, and Mosaics
  • Generate wall tags for new inventory items
  • Manage exhibitions or shows
  • Determine what artwork is displayed on your ArtCloud website

Create a Quicklist

To create a Quicklist, head over to your Inventory and look for the Quicklists tab. Then, click the Create Quicklist dropdown in the top right corner of the Quicklist dashboard.



From there, you'll determine your list's type, and prepare to begin adding art pieces. The following type of QuickLists are available:

List - A run-of-the-mill, "general purpose" list. 

Exhibition - A list that comprises of items that are apart of an Exhibition.

Private Exhibition - A list of items curated for a particular client to choose from.

Consignment - Inbound - A list of artwork on consignment from an artist who does not have ArtCloud.

Third Party Consignment - A list of artwork that will be sent forward to another account (you would use this if you were an artist with an ArtCloud account sending your artwork to a Gallery with an ArtCloud account).

Artwork Return - A list of items that will be returned to artists at the end of their consignment.


NOTE: Artwork Return lists are not lists that can be looked at after they are created. After being saved, these lists set the Location on pieces within the list to "Return to Artist" and chance their activity status to Inactive.

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Once you've created a new Quicklist, you can add a Title, a Cover Image, or even change the type of Quicklist it is in the Overview tab. 

Next, head to the Artwork tab and click the blue Add Artwork button. Then select the artwork you want to include in the list.

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You can select artwork one by one or filter search your artwork by multiple Custom Filters, including Title, Artist, Tag, SKU, or even Notes with the friendly Blue Tornado next to the Search by field. Once you've selected the pieces you want to add to your Quicklist, please make sure to click Add # Artworks to add these pieces to your Quicklist.

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Editing a Quicklist

You can quickly add or remove inventory pieces from a previously existing Quicklist.

If your Quicklist already exists, you can edit that Quicklist by clicking on Edit from the Actions drop down menu that appears when you hover over that List in your Quicklist Dashboard. 

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Clicking Edit will bring you to your Quicklist for you to add an Artwork or even remove a specific artwork(s) from your Quicklist. You can remove the artwork(s) you'd like by clicking on the checkbox in line with the Artwork(s) and using the Actions drop down to Remove. You can even filter the Artworks on your Quicklist to find and remove specific works. For example, if you're looking to remove all Inactive artworks from your Quicklist, you can filter the Status by clicking on the arrow next to the Status column and then select and remove those Inactive works.

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NOTE: Removing Artworks from a Quicklist does not Delete them from your Inventory. It only removes them off of the List.


Next up: Create a tearsheet of the artwork in your list.